Kareem

Umzug Hitzke GmbH (German Logistics Company)

Umzug Hitzke GmbH (German Logistics Company)

Jan 2026 - Mar 2026 • 2 mos

Projects Delivered: 1. AI Audio Transcription System Automated transcription of 50-100 daily voice recordings using AssemblyAI and OpenAI GPT-4. Built intelligent routing to deliver formatted transcriptions to correct employees based on folder structure. Results: 85% time savings (3 hours → 30 min daily), 100% automated delivery 2. WhatsApp Document Distribution Created smart PDF routing system with business hours detection (8 AM-6 PM), automatic scheduling for off-hours uploads, and group-specific messaging. Results: 90% workflow automated, zero manual tracking, scalable to 500+ docs/month 3. Dynamic Calendar Management Automated .ics file parsing and event creation across 12 employee calendars. Implemented subfolder-based categorization (HI-UZB, PO-UZB, BE-UZB) with intelligent title reformatting. Results: 80% time reduction (2-3 hours → 30 min daily), 20-30 appointments processed automatically Technical Achievements: ✅ Integrated Microsoft Graph API, AssemblyAI, OpenAI ✅ Complex expression logic (path parsing, JSON lookups, conditional routing) ✅ Concurrency management for simultaneous uploads ✅ Comprehensive error handling & duplicate prevention Total Impact: 200+ hours saved monthly, production-ready solutions with zero manual errors Tech Stack: Power Automate Premium, Microsoft 365, AssemblyAI, OpenAI API, Microsoft Graph, QNAP Integration

Industrial Procurement Company (RFQ Automation System)

Procurement Tactics • Freelance

Dec 2025 - Feb 2026 • 2 mos

I was approached by a procurement team struggling with managing RFQs manually. Their workflow depended on emails, spreadsheets, and constant follow-ups, leading to scattered documents, delays, and missed opportunities. They didn’t lack tools — they lacked an efficient system. After analyzing their process, I designed and built a complete RFQ automation system using Microsoft 365. I developed an automated intake flow that captures RFQ emails, generates reference numbers, creates structured OneDrive folders, and logs data into Excel. I also implemented an approval monitoring system, supplier enquiry automation, quotation tracking, and a client offer follow-up workflow. Each flow was connected with smart logic for status tracking, routing, and error prevention. Today, the system runs seamlessly in the background, transforming their operations. RFQs are instantly organized, supplier communication is faster, and no documents are lost. Automated follow-ups have improved response rates, while manual workload has been drastically reduced. The company now saves over 150 hours monthly, operates with near-zero errors, and focuses more on strategic decisions rather than repetitive tasks.

PrimeNest Properties Ltd (Tenant Rent Tracking Automation System)

Prime Property Group • Freelance

Aug 2024 - May 2025 • 9 mos

I was approached by a property management company struggling to track tenant rent payments using spreadsheets. They had no clear visibility of due dates, missed payments, or follow-ups, which made the process inefficient and error-prone. After analyzing their workflow, I built a structured rent tracking system tailored to their operations: What I Delivered: • Centralized tenant database (name, phone, email, rent amount) • Payment frequency tracking (weekly/monthly with specific due dates) • Automated due-date identification for daily tracking • One-click “Paid” button to update status and roll forward next due date • Dynamic outstanding rent list (tenant, amount, due date, property) • Quick WhatsApp access links for manual follow-ups Today, the system gives the team full control and visibility over rent payments. They can instantly identify who is due, who has paid, and who needs follow-up. The automated date shifting removes manual tracking, while the outstanding list ensures no tenant is overlooked. The company now saves hours of admin work weekly, reduces missed payments, and maintains a consistent, organized rent collection process without relying on complex tools or full automation.