Annie Tan

Senior HR & Admin Executive

Jul 2025 - Present • 1 yr 1 mo

 Sole HR in the Singapore office, responsible to handle end-to-end HR operations in Singapore for 2 entities, including full-cycle recruitment, onboarding, payroll, performance reviews, and offboarding.  Develop and implement HR strategies, policies, and employee engagement initiatives aligned with business objectives.  Ensure full compliance with Singapore labor laws and internal HR policies.  Handle company licensing applications, renewals and documentation to ensure regulatory compliance.  Drive the setup of HR operations in Malaysia, including market research, recruitment support, and policy drafting.  Oversee employee benefits administration, leave management, and maintenance of HR records.  Lead the full implementation of BrioHR systems (Leave, Payroll, and Claims), from setup to ongoing processing.  Handle work pass applications for expatriates from China HQ, ensuring smooth relocation and compliance.  Prepare presentation materials and take meeting notes during biweekly office meetings.  Manage general office administration, including facilities, insurance, and vendor coordination.  Promote cross-functional collaboration and internal communication to support a positive and productive work culture.

HR & Admin Executive

Apr 2022 - Jun 2025 • 3 yrs 2 mos

 Provide HR support and assist in handling HR functions across Southeast Asia (SEA) & Australia.  Administer the full spectrum of HR functions and handle the employee life cycle process from onboarding to offboarding, including drafting and posting job advertisements, preparing employment contracts, and managing new hire orientation, confirmation, promotion, and resignation.  Process monthly payrolls for Singapore and liaising with outsourced payroll vendors to ensure accurate and timely payroll for overseas employees.  Ensure accurate and timely submission of CPF, government paid claims, Tax Clearance of employees and Income Tax Filling.  Facilitate and assist with employee training and updating training records.  Maintain HR Records and update the HRIS.  Participate in monthly HR meetings and assist in taking meeting minutes when necessary.  Handle work pass applications, renewal and cancellation.  Conduct annual salary benchmarking research to ensure employee compensation is aligned with current market rates and industry standards.  Liaise with agencies and prepare necessary documents for account opening to apply for work passes for expatriates to legally work in Malaysia.  Provide travel administration support, including flight reservations, visa applications, and hotel bookings.  Attend to auditors on the yearly audit exercises.  Update the organization chart and HR reports to HQ every month.  Answering incoming calls and coordinate with vendors for laptop purchase, and IT-related matters.  Manage the renewal of company insurance policies, including employees medical and work injury compensation insurance. Handle enrolment for employees upon confirmation and termination of coverage upon employee resignation.  Maintain and update records in the company’s leave system.  Other ad hoc HR support.

HR Executive

Nov 2020 - Apr 2022 • 1 yr 5 mos

 Responsible for bi-monthly payroll and statutory contributions and claims for 200 employees ( E.g. CPF Submissions, IRAS Tax Submissions including withholding tax, FWL, Childcare, NS Pay and Maternity).  Generate timely and accurate payroll and cash flow reports for the Finance Department.  Handle audit queries related to payroll with internal and external Auditors.  Responsible for all work pass applications, renewals and cancellation.  Participate in periodic MOM surveys.  Manage employee life cycle, including onboarding, transfers, promotions, and offboarding.  In-charge of leave system.  Maintain and update HR system records and employee personal files.  Assist in BCA Certificate Renewal.  Attend to employee inquiries periodically.  Any other duties assigned from time to time.