Danna Vallejos

Executive Assistant

Real Estate Marketing 🚀 for Developers & Institutional Investors • Full time

Nov 2024 - Present • 1 yr 7 mos

- Serve as the primary point of contact for all communications and requests before escalating matters to the COO and CEO. - Manage and coordinate the calendars, meetings, and schedules of the COO and CEO. - Oversee operations across multiple companies, ensuring that all Building Administrators implement and maintain their 52-week calendar schedules and other ongoing projects. - Monitor raw land owned by the company to ensure security, proper upkeep, and maintenance of the properties. - Review, organize, and prepare documents for approval, ensuring accuracy, completeness, and compliance with internal standards. - Draft internal memos and contracts for both the technical team and external contractors. - Assign, supervise, and track daily and weekly tasks of the technical team. - Ensure site inspections are conducted with proper documentation using standardized checklists. - Monitor project timelines and ensure all technical deliverables align with approved plans and schedules. - Manage vehicle scheduling and trip assignments across all affiliated companies. - Develop and maintain standardized documentation forms and templates to support technical reporting and regulatory compliance. - Source, evaluate, and liaise with contractors for project bidding, particularly for large-scale developments. - Prepare, organize, and process bidding documents and contractor agreements in coordination with relevant departments. - Trained as the Building Administrator at High Pointe Medical Hub every Saturday for 6 months, overseeing facility operations and tenant needs. - Support overall building operations, ensuring adherence to administrative processes and procedural guidelines.