Vanna

Executive Virtual Assistant

FirstGroup

Feb 2023 - Mar 2026 • 3 yrs 1 mo

Managed complex calendarsfor CEO and team,scheduling meetings and prioritizing tasks to optimize daily operations  Coordinated end-to-end travel arrangements including flights, accommodations, and itineraries, ensuring smooth business trips  Handled high-volume email and call communications, improving response time and maintaining professional client interactions  Organized andprioritized inbox communications, increasing executive productivity and reducing missed deadlines  Recordedandtranscribed meeting minutes, ensuring accurate documentation and follow-up on action items  Streamlined scheduling processes, improving meeting efficiency and reducing scheduling conflicts.  Assisted with social media management tasks, including scheduling posts, monitoring engagement, and supporting content organization for brand visibility

Personal Assistant to CEO

Hearth • Part time

Mar 2021 - Mar 2023 • 2 yrs

Managed executive communications including emails and phone calls, ensuring timely and professional responses  Tracked and reportedmonthly expenses, improving financial visibility and cost control  Coordinated meetings and prepared detailed notes and documentation for internal and external stakeholders  Conducted research andcompiled reports to support business decisions  Organized travel logistics, including bookings and itinerary planning.