Yogi P

Tendering Specialist

QDC • Full time

Jan 2023 - Present • 3 yrs 7 mos

> Manage and coordinate the end-to-end tender administration process, from tender identification and document preparation through submission and follow-up. > Prepare and review pre-qualification and post-qualification tender documentation to ensure completeness and compliance with requirements. > Coordinate with internal departments including HR, GA, Finance, and other functions to collect and verify required tender documents. > Coordinate with external vendors and suppliers when supporting tender requirements and documentation. > Monitor tender progress, deadlines, document status, and follow-up actions throughout the tender process. > Maintain and organize company databases containing project experience, personnel CVs, equipment, previous tenders, and other supporting documentation. > Develop structured data records to make historical tender information easier to search and reuse for future tender preparation. > Prepare reports, checklists, and status updates to support tender management and decision-making. > Identify opportunities to improve document organization, data management, and repetitive administrative processes. > Independently explore digital tools and workflow automation concepts, including n8n and Google Apps Script, as part of ongoing process-improvement initiatives.

Administrative Tender

Bina Mitra Artha • Full time

Dec 2020 - Jan 2023 • 2 yrs 1 mo

> Managed end-to-end tender administration, including monitoring, document preparation, submission, and follow-up of tender processes. > Monitored CIVD and identified relevant tender opportunities for company participation. > Prepared pre-qualification and post-qualification tender documentation. > Coordinated with internal departments to collect and verify administrative, personnel, financial, and technical supporting documents. > Monitored document completeness and ensured tender requirements were properly fulfilled before submission. > Prepared and uploaded tender documents and administrative requirements through relevant procurement platforms. > Supported the preparation and administration of bank guarantees and other tender-related documentation. > Followed tender processes from aanwijzing, submission, opening, clarification, qualification, evaluation, through completion. > Maintained tender checklists and databases to monitor tender status, deadlines, and document requirements. > Maintained and organized administrative records related to company equipment and rig maintenance. > Improved the organization and accessibility of tender and maintenance records, making information easier to retrieve for subsequent requirements.